Ma City Meetup 2025

Join us for a fun-filled long weekend in Kansas City! We’ll be repeating fun events like the costume contest and pajama party concert, along with fun new activities to be announced. Events will be scheduled from 10am to 10pm with a midday break for rest, relaxation, or activities outside the hotel.

Location: Residence Inn Kansas City Airport
Starts: Friday, July 25, 2025 (after breakfast)
Ends: Sunday, July 27, 2025 (after early dinner)

PLEASE READ THIS ENTIRE PAGE CAREFULLY

If you have any questions about how to register, please contact us in the Registration Help Discord thread or our Contact page.

We have signed contracts guaranteeing the number of rooms booked, minimum catering budgets, and more, therefore WE ARE UNABLE TO OFFER REFUNDS IF YOU CANNOT ATTEND.

What is the registration fee?

Your registration fee includes:

  • Friday Lunch & Dinner

  • Saturday Lunch & Dinner

  • Sunday Lunch & Dinner

  • Note: Residence Inn includes a breakfast buffet in the room rate

  • Conference Space (with tons of freebies!)

  • Games & Activities (Pajama Party Concert, Dance Party, Costume Contest, Run BTS Games, Trivia, etc.)

  • Merch Pack including a t-shirt with the meetup logo (must provide size at time of registration, click here to view the size chart)

The registration fee does NOT include:

  • Hotel Accommodations

    • Registration guarantees you a discounted room rate at the Residence Inn Kansas City Airport for an additional cost per night

    • We have secured rooms for 150 attendees on Friday and Saturday nights

    • There are limited rooms available at the discounted rate for Thursday and Sunday nights

  • Transportation to/from Kansas City

    • Free hotel shuttle service available between hotel and airport

REGISTRATION

$297

Single Registration

This registration fee covers one (1) attendee. If you have a roommate or would like us to recommend a roommate, there are options to indicate on the registration form linked below.

After registration, the Planning Team will contact you via email to provide the hotel booking link, which is the only way to book within the discounted room block we reserved for this event.

At this time, the only rooms available are one-bedroom suites with two queen beds, living room (incl. sofa bed), and kitchenette.

To register without any hotel accommodations (people who live locally), contact us to coordinate.

 FAQs

  • The 2024 meetup had events and meals for approximately 1.5 days. Based on feedback, the 2025 meetup will have events and meals for 3 days, which is why the price is higher. Please be assured we chose the location (both the city and the hotel) to make the event affordable for as many people as possible!

  • We will ask for food allergies and restrictions during the registration process. Please add any requirements into the form at that time. We will do our best to provide a variety of options and ensure foods are clearly labeled.

  • For the 2024 meetup, we had trouble chasing people down after registration for their shirt size. This time we have chosen the shirt brand/type up front so that we can provide a size chart and get your size during registration.

  • After registering for the event, the Planning Team will contact you via email to provide the hotel booking link for our discounted room block. During hotel registration, you will have the opportunity to make any room accessibility requests you may need.

  • No. You must provide a payment method to reserve a hotel room, but it will not be charged until checkout.